Athlete Registration Forms

Before participating, Special Olympics athletes and health program participants must register with an accredited Special Olympics Program. During registration, athletes provide important information. They also get information about Special Olympics. In the process, Special Olympics gets permissions to help protect athletes, understand athletes, and communicate about the movement. After an athlete is registered, it is also recommended that Programs require re-registration at least every three years.

The forms on this page are for Special Olympics Program staff to use in welcoming people to Special Olympics sports and health programs. If you are interested in joining Special Olympics as an athlete, please contact the Special Olympics Program near you for its registration forms.

 

Download other Special Olympics registration forms by visiting the Volunteer and Unified Partner Registration Forms page and Young Athletes Registration Forms page.

Building Your Registration Packet

Basic ingredients for athlete registration:
The Atlanto-axial Instability (AAI) Special Release Form and the Emergency Medical Care Refusal Form should only be completed as applicable and instructed in the Release Form or Athlete Medical Form.

General Athlete Registration and Release Forms

The general registration and release forms include:

  1. 1. Registration Form: This form asks for contact and other information. 
  2. 2. Release Form: This form goes over risks, use of likenesses, emergency medical care, consent for health program participation, personal information, and other important details. 
  3. 3. Likeness Release for Sponsors (Optional): This form gives athletes an option to allow sponsors to use their likenesses. Please be sure to read the instructions on the use of this form HERE

The general registration and release forms are available in three versions, designed to address requirements of different countries:

  1. A1: for Programs in the United States
  2. A2: for Programs in: the European Union, Iceland, Liechtenstein, Norway, and Switzerland
  3. A3: for Programs in all other countries

Programs are encouraged to consult local legal counsel to ensure the forms are compliant in their jurisdictions. If you need to make substantive changes to the Release Forms, please contact the SOI Legal Department (legal@specialolympics.org) for approval.

Athlete Medical Form

The medical form was updated in 2017 when the current Registration Form was created to reduce duplication across the two forms. The revised medical form collects information in two parts:

  1. 1. The Health History is the first two pages and is completed by the athlete, parent or guardian prior to the exam. The health history is important for two reasons: (a) to have medical information on hand during training and competition, in case of a medical emergency; and (b) to ensure that the physician is informed of the athlete's health history when performing the exam.
  2. 2. The Medical Exam is the third page and is completed by a licensed health professional who is qualified to conduct physical exams and prescribe medications. The medical exam page indicates if the athlete has been cleared by a health professional to participate in Special Olympics sports. If an athlete requires further examination due to a concerning health issue before clearance can be determined, a referral form is available on the fourth page. Customization of this form is not permitted.

This is the recommended Medical Form for all Programs. However, the revised Athlete Medical Form is not yet required in all situations. Learn more about when to use the revised Athlete Medical Form by clicking HERE.

You can also access a June 2016 webinar about the Medical Form HERE. NOTE: The formatting of the form highlighted in this webinar is slightly different than the 2017 version of the form.

NOTE: At this time there is no requirement to enter data into the Games Management System (GMS), although it is encouraged. Additionally, as we transition to the new Healthy Athlete Software (HAS), there is no requirement that data be entered into HAS for MedFest.

If you have questions, please contact the SOI Health Department, Peyton Purcell (ppurcell@specialolympics.org).

Medical Form Instructions
This document explains what needs to be completed on the medical form and provides definitions of medical terminology.

Supplemental Forms

Atlanto-Axial Instability (AAI) Special Release Form:

This form should only be completed if symptoms of spinal cord compression or Atlanto-axial instability were found in a pre-participation examination and a doctor then provided clearance for participation following a neurological evaluation on page 4 of the medical form.

It is recommended that Programs not include this form in general registration packets and instead make the form available upon request or by download online.

If you have questions about the AAI process, please contact Peyton Purcell (ppurcell@specialolympics.org).

Emergency Medical Care Refusal Form:

The Emergency Medical Care Refusal Form (formerly called the Religious Objections Form) is rarely used and should only be completed if an athlete or legal guardian does not consent to emergency medical care on religious or other grounds and has marked a box under the Emergency Care provision on the Athlete Release Form.

It is recommended that Programs not include this form in general registration packets and instead make the form available upon request or by download online.

If you have questions about this form, please contact the SOI Legal Department (legal@specialolympics.org).